i think german logo

How to write an email in German

how to write an email in german

This article will teach you how to write an email in German. Let’s get started!

How to write an email in German

Having a discussion in person or over the phone can be intimidating if you don’t speak German fluently yet. Fortunately, you can handle many professional and informal issues via email.

The drawbacks of this method of communication include issues with formality, tone, and proper address when writing an email in German.

In this article, we’ll show you how to write both officially and informally in German emails and how to finish your message to receive a response as soon as possible. Lastly, look over our list of terms to use while composing an email in German to avoid language errors.

How to start an email in German: Proper address

Before you start writing, it would help to decide whether to use formal or informal language when addressing the recipient in a German email. Suppose you’re writing to more than one person at once.

In that case, the English second-person pronoun “you” is equivalent to Sie or du in the singular and Sie or ihr in the plural (formal and informal, respectively).

The formal address is typically a good choice in a business email, a job application, or any other professional inquiry, especially if you haven’t met in person. The only exceptions might be if you’ve already been addressed casually or don’t want to sound stuffy or formal.

For instance, in a start-up setting with flat hierarchies, it might be typical for people to address one another casually and by first names.

You can use their first or last name, leading us to the second element of how to address your email recipient in German. Again, in official situations in Germany, using a person’s last name is often acceptable.

However, be alert for any signals that would suggest differently, such as how a person addressed you, how formal their web profile is, or the formality of the situation.

Salutations for a formal email in German

Consider using the following formal salutation to start your German email:
Sehr geehrte Frau Scholz, – “Esteemed Ms. Scholz”
Sehr geehrter Herr Döring, – “Esteemed Mr. Döring”
Sehr geehrter Herr Professor Schmitz, – “Esteemed Professor Schmitz”
Sehr geehrte Frau Doktor Freud, – “Esteemed Doctor Freud”
Sehr geehrte Damen und Herren, – “Dear Sir or Madam”
Guten Tag, – “Good day”

how to write an email in german (1)

Salutations for an informal email in German

Using a first name basis or the last name in a more casual email salutation:
Liebe Frau Trudel, – “Dear Ms. Trudel”
Lieber Herr Brauns, – “Dear Mr. Brauns”
Lieber Anton, – “Dear Anton”
Lieber Kai, – “Dear Kai”
Hallo Sabine und Tim, – “Hello Sabine and Tim”
Hallo, – “Hello”
Hey, – “Hey”

Composing the main part of an email in German

The chosen method of addressing the email recipient will then be repeated throughout your German email’s body or major content. It would be best to stick with either du or Sie, but you don’t have to say their name and title every time.

Remember that your email’s salutation finishes with a comma and that the first line is not capitalized. There are many of these principles in German; study the language quickly to master them!

Composing a formal email in German

Avoid spelling and grammar errors, as well as using slang or other offensive words, while writing your professional German email. You don’t need to ramble on or discuss the weather when talking about the majority of topics; you can go right to the point. Life is, after all, short.

For a job application: Briefly describe yourself, the position for which you’re applying, why you’d be a good fit and any documents you’re submitting. See our more comprehensive guides on how to work in Germany.

How to write a business email in German: If you haven’t already met or been introduced, introduce yourself quickly before summarizing the reason you’re contacting the person. Please describe the issue, offer a solution or lay out your vision, then let them know what you want them to do and by when.

Follow-up email in German: Remind the reader of your identity, summarize your stance, your suggestion, or any prior communications, and specify the kind of response or action you seek from them. It would be best if you also mentioned how soon you would want to hear from them or how they should get in touch with you.

Composing an informal email in German

Depending on how well you know the person, you can write with far greater freedom to a buddy or casual acquaintance. Emoticons, emoticons, casual language, jokes, and asides are all appropriate in such a situation.

There is less motivation to be succinct, but just like in a professional context, be sure to convey deadlines and expectations clearly to avoid misunderstandings and needless back-and-forth.

Closing an email in German

It’s time to sign off correctly once you’ve written the body of your German email and reviewed it for any spelling and grammar faults. You must decide whether to use professional or casual language, just like the opening salutation.

In contrast to English, all the following expressions don’t require you to include a comma before your name.

Formal closing for a German email

Ich freue mich von Ihnen zu hören und verbleibe mit freundlichen Grüßen – “I look forward to hearing from you and remain with best regards” (very formal)
Mit freundlichen Grüßen – “With kind regards”
Mit freundlichem Gruß – “Sincerely”
Vielen Dank und freundliche Grüße – “Thank you and best regards”
Besten Dank und beste Grüße – “Many thanks and best regards”
Mit den besten Empfehlungen – “With the best recommendations”

Informal closing for a German email

Viele Grüße (short: VG) – Many greetings
Liebe Grüße (short: LG) – Warm greetings
Beste Grüße – Best regards
Mach’s gut – Take care
Bis bald – See you soon
Tschau – Bye
Tschüss – Bye

Useful phrases for writing an email in German

Here are a few phrases you can find useful while writing your email in German if you’re still wracking your brains for what to say in the body.


Ich schreibe Ihnen weil… I am writing to you because …
Bitte haben Sie Verständnis, dass… Please understand that…
Es tut mir leid, aber… I am sorry, but…
Es geht um Folgendes: It is all about:
Ich habe folgendes Anliegen: I have the following request:
Ich antworte auf Ihre E-Mail vom… I am answering your email from …
Ich würde gerne klären, ob… I would like to clarify whether …
Zur Sache: Regarding:
Ich erinnere an mein Schreiben vom… I’d like to remind you of my correspondence dated …
Bitte lassen Sie mich wissen, ob… Please let me know if …
Vielen Dank für Ihre schnelle Antwort. Thank you for your quick response.
Ich hoffe, bald von Ihnen zu hören. I hope to hear from you soon.
Vielen Dank für Ihre Aufmerksamkeit und beste Grüße. Thank you for your attention and best regards
Bei weiteren Fragen stehe ich Ihnen gerne zur Verfügung. For further information do not hesitate to contact me.
Vielen dank im Voraus für Ihre schnelle Antwort. Thank you in advance for your quick reply.

Final check before sending a German email

Last but not least, double-check your spelling before pressing the send button. Utilize your email’s spelling and dictionary features; Gmail will highlight misspelled words, even in German.

Verify that your signature and any necessary attachments are present. Speaking of attachments, find out how to create an English résumé for job applications in Germany.

Do you need to send something via regular mail, or are you seeking a more traditional communication method? Become proficient in German letter writing.

Related Posts

The German Language in history and today

Explore the rich history and modern usage of the German language. Learn about its evolution and cultural significance in today’s society. German history German is

Learn German with PDF resources

Do you know that you can learn German with PDF resources? In this article, we will explore the advantages of using PDF resources to learn

German song: advanced level

We’ve prepared a list of some of the most popular German song that are appropriate to your level. So put on your headphones and get ready

What is the most popular German word?

Why is it important to know the most popular  German word? Learn the most common and popular German word everyone around is using. Most popular

Learn the German numbers 1-10

Do you want to learn German numbers? You’ve come to the right place. Let’s get ready to learn German numbers 1-10! German numbers Welcome to

German songs: intermediate level

We’ve prepared a list of some of the most popular German songs that are appropriate to your level. So put on your headphones and get

Jokes about German

In this article, we’ll be exploring some of the best jokes about Germans and German culture. Whether you’re of German heritage or just a fan

News in German: free resources

In this article, we will explore a variety of websites, podcasts, TV channels, and other resources that you can use to stay informed about news

Funniest German jokes

Welcome to our article about the funniest German jokes! Germans are known for their wit and humor, and their jokes are no exception. German jokes

How to say happy new year in German

In this article, we’ll teach you how to wish someone a happy new year in German. Let’s get started! Happy new year in German Happy

How to translate Good Evening in German

Welcome to our article on translating “good evening” into German! “Good evening” is a common greeting used in the evening, typically around 6pm or later.

How to say Merry Christmas in German

Merry Christmas or “Frohe Weihnachten” in German is a holiday celebrated worldwide, and it is a time of joy and celebration with loved ones. Suppose

Best German proverbs

This article will explore some of the most popular German proverbs and delve into their meanings and origins. Check this out! German proverbs German proverbs

Quotes in Germany by famous people

In this article, we will explore some of the most memorable and inspiring quotes in Germany by famous Germans. Let’s get started! Quotes in Germany

Funny German jokes

Welcome to our article on Funny German jokes! Get ready to chuckle at some of the funniest German jokes. German jokes Germany has a rich

Famous German phrases

In this article, we will explore some of the most famous German phrases and their meanings. So let’s get started! German phrases Germany is a

How to say Happy Easter in German

How do you say Happy Easter in the German language? Let’s take a quick look at the history and traditions of this holiday in Germany.

Free German Lesson

Learning a new language can be a rewarding experience, and German is no exception. Free German lessons can be a great resource if you are

How to become a German citizen

Are you interested in becoming a German citizen? If so, you’re not alone. Many people worldwide are drawn to Germany for its strong economy, high

How do you say I miss you in German?

“Saying “I miss you” is a universal expression of affection and longing, and it’s no different in the German language. Suppose you’re learning German or

How to say yes in German

Learning a new language is essential to basic communication. In German, there are a few different ways to express agreement or confirmation, depending on the

How to say delicious in German

Whether you’re a beginner learning a new language or an experienced speaker looking to expand your vocabulary, knowing how to express appreciation for a tasty

How to say Happy Easter in German

Easter, or Ostern in German, is a beloved holiday celebrated by many around the world. What do you think are the German words being used

How to teach on Italki

Italki is one of the most popular language-learning platforms on the market. It provides learners access to native speakers worldwide who want to practice their

How to write an email in German

This article will teach you how to write an email in German. Let’s get started! How to write an email in German Having a discussion

How to learn German fast

Here, you’ll find the answers to many frequently asked questions about learning Italian such as, “How to learn German fast?” Let’s find out! Learn German

German idioms

When you are studying the German language, it is a basic thing to know German idioms and their meanings. Find out more on this blog.

The best German jokes

In this blog post, you’ll find the best German jokes. Let’s get started! best German jokes As the saying goes, laughter is the best medicine.

How does German answer the phone?

How does german answer the phone? In today’s post, you’ll learn all about how Germans answer the phone. Let’s find out! There is a lot

German learning resources

In this blog post, we’re going to talk about different study plans to study German with German learning resources. Learning the German language can be

Sorry in German in different easy ways

Learning a new language can be a difficult and sometimes frustrating process. Here’s how to say “Sorry” in German. Sorry in German However, it’s worth

Some facts about the German mafia

Let’s discover some facts about the German mafia.  Facts about the German mafia The German Mafia (; Maffia; from Italian mafiusi, “clan”) is a criminal

Speech shadowing – German

Look into language learning strategies that use speech shadowing to help you improve your German. What is the shadowing technique? Speech shadowing is a fascinating

What is the population of Germany?

Have you ever wondered what is the population of German? Discover more about the country’s demographics and the largest cities in German. Population of Germany

German sayings

These German sayings are a great way to explore the language and culture of a German country and practice German. Make sure to read this post!

How to say good luck in German

Read this blog to learn more about how to say good luck in German. say good luck in German Saying “good luck” in German is

Free German lessons

You’ll know how to learn German for free by reading this essay. We’ll discuss free audio and video lessons in German. Let’s get going! 5

Gorgeous Beasts: top 5 German luxury car brands

When learning German culture, you might encounter topics about their transportation, especially luxury cars. You’re in the right place if you’re looking for the perfect luxury

8 Best podcasts to learn German

Are you looking for an easy way to learn German? These 8 best podcasts to learn German is the easiest way to start learning a

German quotes by famous German

In today’s post, you’ll learn some German quotes by famous German. Share your feelings with your loved ones with these German quotes! German quotes by

German quotes about friendship

Share your feelings with your best friends with these German quotes! German quotes Friendship is one of the most important relationships we can have in

Best German quotes

Share your feelings with your loved ones with these best German quotes! Best German quotes Do you love Germany? Did you know Germany is home

Online German lessons

If you want to speak fluent German and enjoy learning it simultaneously,I’m going to show you the best online German lessons, follow these easy tips.

Best German motorcycles: the top 10

When learning German culture, you might encounter some topics about their transportation, especially about motorcycles. Here are our top 10 recommendations: Best German motorcycles with a

Easy German songs for beginners ‍

Let’s discover some easy German songs for beginners. Easy German songs Music is universal, and no matter where you are or who you’re with, music

The wonderful flowers of German

In this post, we will show you some wonderful flowers of German that you will surely love. Have fun! From the Mediterranean to the alpine

10 Best websites to learn German

Discover the best websites to learn German online and how you can make the most of your learning experience. Ready? Here we go! Best websites

20 Best German songs to learn German

  20 Best German songs to learn German skip_previous play_arrow skip_next replay_10 forward_10 speed volume_up close 0.75 1 1.25 Deutsch Englisch If you’re learning German

German children songs

  German children songs skip_previous play_arrow skip_next replay_10 forward_10 speed volume_up close 0.75 1 1.25 Deutsch Englisch Children’s songs are usually easier than adults’ songs,

Speak German in easy ways

Are you looking for ways to learn German easily? This blog post will give you tips to speak German in easy ways. Speak German in